Office Manager Internship

Essential functions

• Working hours in the office from Monday till Friday from 10am till 4pm.

• Answer and direct phone calls.

• Welcoming all office visitors.

• Maintain the facilities day-to-day operations (processing mail, providing shipping support, etc.)

• Manage office facility and communication with the Landlord.

• Communication & negotiation with suppliers in a procurement process (snacks, furniture, services, office equipment, etc.).

• Conduct market research when needed, analyse diferent services needed for the office, collect proposals, prepare presentations and provide to Senior management for further decisions.

• Communication with suppliers for the organization of delivery of ordered products/services.

• Preparation of documents necessary for the accounting agency (invoices, contracts, etc.).

• Sending invoices for payment.

• Assist other departments administratively on an as-needed basis (HR administration, finance, marketing, etc.).

• Providing support in the process of private health insurance.

• Providing support in the organization of corporate events (internal and external).

• Organising transportation for employees & colleagues from other locations.

• Work closely with the Headquarters team.

• Prepare reports on different events when needed.

• Other duties as assigned.

Qualifications

• Ongoing university degree or Bachelor's degree in Psychology, Human Resources, or a related field.

• Good communication skills in English (minimum B2 level proficiency).

• The ability to create and manage successful processes and special projects.

• Exceptional organizational skills and attention to detail.

• Proficiency in MS Office.

Would be a plus

• Strong organizational and planning skills in a fast-paced environment.

• Knowledge of supplies, equipment, and/or services ordering and inventory control.

We offer

• Paid 6 months internship program.

• Professional development opportunities.

• 24 days annual leave + an additional of 5 sick days.

• Floating Holidays.

• Private medical subscription for employees and their family members.

• Benefits basket with the total value of 650 euro/year.

About us

Grid Dynamics (NASDAQ: GDYN) is a leading provider of technology consulting, platform and product engineering, AI, and advanced analytics services. Fusing technical vision with business acumen, we solve the most pressing technical challenges and enable positive business outcomes for enterprise companies undergoing business transformation. A key differentiator for Grid Dynamics is our 8 years of experience and leadership in enterprise AI, supported by profound expertise and ongoing investment in data, analytics, cloud & DevOps, application modernization and customer experience. Founded in 2006, Grid Dynamics is headquartered in Silicon Valley with offices across the Americas, Europe, and India.