HR admin/Office Manager

Essential functions

Duties and responsibilities

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly

• Manage office supply inventory and place orders as necessary

• Perform receptionist duties: greet visitors, answer and route incoming calls

• Receive and sort incoming mail and deliveries and manage outgoing mail and shipments.

• Review and update office policies and procedures, and ensure they are implemented appropriately

• Assist with office layout planning and office moves

• Manage provided office budget effectively

• Identify opportunities for process and office management improvements, implement new processes to streamline activities

• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

• Onboard new employees using our current onboarding presentation and process

• Assist with basic questions regarding onboarding documents including policies and the employee handbook.

• Review and update BambooHR with changes on an as needed basis. 

• Assist with the collection of documentation for pre-boarding and payroll purposes.

• Create hard copy employee files. 

• Review and approve time off requests in BambooHR.

• Create monthly payroll spreadsheet for review and approval by the HR Regional Lead.

• Collaborate with Global Mobility and Corporate Housing teams regarding relocations, visa processes, housing and car rentals, as needed.

• Answer day to day questions for employees some of which may reside outside of the scope of GDJL. 

• Facilitate the creation of offboarding documents, as needed.

• Other HR related tasks assigned by the manager.

Qualifications

Qualifications

• Bachelor's degree in business administration, communications, a related field or equivalent experience

• 2-5 years of work experience in an administrative/office management role

• Must have exceptional attention to detail

• Strong organizational and time management skills, and ability to prioritize

• Must be a self-starter and the ability to work independently.

• Excellent communication and interpersonal skills

• Strong problem-solving skills and analytical abilities

• Must be proficient with Microsoft Office and Google products

• Basic knowledge of Jamaican Labor and Wage and Hour Laws, a plus.

We offer

• Opportunity to work on bleeding-edge projects
• Work with a highly motivated and dedicated team
• Competitive salary
• Flexible schedule
• Benefits package - medical insurance, sports
• Corporate social events
• Professional development opportunities
• Well-equipped office

About us

Grid Dynamics (NASDAQ: GDYN) is a leading provider of technology consulting, platform and product engineering, AI, and advanced analytics services. Fusing technical vision with business acumen, we solve the most pressing technical challenges and enable positive business outcomes for enterprise companies undergoing business transformation. A key differentiator for Grid Dynamics is our 8 years of experience and leadership in enterprise AI, supported by profound expertise and ongoing investment in data, analytics, cloud & DevOps, application modernization and customer experience. Founded in 2006, Grid Dynamics is headquartered in Silicon Valley with offices across the Americas, Europe, and India.